What Is Compliance Training?

88% of organizations don’t onboard employees well. According to a study by Gallup, only 12% of employees are satisfied with how their companies onboard employees.

Proper onboarding is critical to the employees, and most especially, to the company. Without a reliable onboarding process, your company will most likely experience a problematic retention and productivity rate. A huge part of the reason why your onboarding process affects your employees and your company, in general, is because much of how your employees will value their work, and the rules and regulations of the company rely heavily on the compliance training they get during onboarding. 

About 94% of organizations make sure that their compliance requirements are embedded and accessible across the company’s policies, procedures, and code of conduct. This makes an even stronger case for compliance training programs to be conducted during the onboarding stage. Compliance training is also important at any stage of employment on an ongoing basis. 29% of organizations do this by making sure that they assess their employees’ compliance proficiencies and skills regularly.

compliance requirements

Understanding the Importance of Compliance Training

Through the organization’s compliance training, employees get oriented with the following important information about the company:

  • Regulations
  • Policies
  • Law Adherence
  • Standard Operating Procedures

These are the specific information about the company that every employee is mandated to know. Failure to share these pieces of information with the employees can result in a great loss on the company’s side. 

Most companies do not allow their new hires to proceed with employment unless they go through compliance training. This only speaks about the value that this type of training brings to the company and its overall success.

Let’s discuss further the specific benefits of compliance training.

Benefits of Compliance Training

Compliance training programs may differ in content and conduct but they are generally the same in terms of the benefits they bring. 

An effective compliance training achieves the following benefits for the company and the employees:

  • Awareness among employees
  • Better Work Quality
  • Increased Work Productivity
  • Risk management
  • Knowledge Sharing
  • Sustainability

 

If employees are well-informed about the risks involved in their work and just what policies to follow in order to keep work integrity and avoid legal repercussions, the company can save a lot of time and money, while enabling the employees to become confident as workers and safe physically and legally.

Focuses on Compliance Training

Compliance training programs for different industries often vary according to the goals of the company and the field requirements.

Some of the most popular focuses of compliance training include, but do not limit to the following:

  • HR Compliance training
  • Cybersecurity training
  • Occupational health and safety training
  • Data protection & privacy training
  • Anti-Discrimination training
  • Workplace harassment training
  • Regulatory compliance training
  • Environmental compliance training
  • Employee performance training 

Each of these focus areas has different purposes, but they are all concerned with training the employees on the do’s and don’t of the company.

Helpful Tips for Planning for Compliance Training Programs

Running compliance training programs is a huge responsibility. 

You want your team to collaborate and plan adequately for the program by setting achievable objectives, utilizing the right tools, and making sure that information is shared clearly.

planning for compliance training programs

1. Set Achievable Learning Objectives

The learning objectives prepare the way for all the other steps in a compliance training program checklist.

The learning objectives have to be achievable because there are other learning objectives that are just too ideal and inappropriate for the needs of the company. There are also learning objectives that don’t address a problem. 

2. Utilize the right tools

The presentation tools that you will be using also matter. You want to use tools that are able to showcase your lessons in a less cluttered way, while still ensuring that the entire content is engaging. 

You can also use digital technology, or check whether there are learning systems that you can adopt so your compliance training can be accessed online for many.                                                                                                                   

 3. Share information clearly

Avoid causing any confusion by using too much technical jargon. 

Compliance training lessons are meant to be understood and applied as soon as possible so anything that can potentially confuse an employee will keep that employee from performing his best.

Major Steps in Running Compliance Training Programs

Have you already identified the regulations that your company needs to update your train your employees on? If so, then the next steps that you must take should be all about satisfying that particular need for successful compliance training.

First, look for online resources that you can use for your company. Make sure that if these resources are somebody else’s content, you tag and ask permission 

Seck d, choose which delivery mode is the most favorable for your company and for the employees. Most of the training courses these days make use of a Learning Management System. This system banks on providing courses online so trainees can be trained at their own pace, and even give an option for after-work hours.

Lastly, your compliance training program has to be reevaluated again and again. Some content areas may need an update as most of the information may no longer be applicable now.

In the same way, you must track your participant’s progress and ensure that they are able to complete each lesson at a given time. Otherwise, it defeats one of the purposes of compliance training which is to equip employees before they start with their actual work, or as they level up in their positions.

Document your training strategies and the techniques you’ve tried. This will definitely help tweak your compliance training program in the future, as well as avoid spending more time on planning when there is more to learn from the actual execution. Documentation will also help the rest of the team stay informed about any changes and be able to give proper recommendations for improvement.

Compliance training programs must be able to look after all the stakeholders of the organization, not just the company in itself. If you can’t secure this one important element across all your compliance training sessions,

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About the Author: Editorial Team